An evidence request register
Record who has asked for each item, its purpose as explained by the recipient, required format and deadline. Separate the requirements of different organisations instead of assuming one pack will satisfy them all.
Keep the paperwork connected across borders
International document coordination
An international project can involve several organisations asking for different versions of the same information. I help you organise those requests, keep original records and translations connected, and coordinate the next steps with your appointed professionals.
Practical support
What you can ask me to deliver
For overseas business owners, investors and private clients handling a UK property or business project. Useful when documents come from different countries, several professional teams are involved, or certification and translation requests need a clear timetable.
Connected records and translations
Link each source document to the relevant translation, certified copy or professional instruction. Keep dates and versions visible and retain the original content without alteration.
A clear next-step timetable
Identify which items need to come from you, an issuing body, a translator or a legal professional. Track requests, bookings and responses, including dependencies that could affect the wider project.
Practical organisation around the recipient’s requirements
- Consolidate written requests from your appointed advisers and receiving organisations.
- Create an index of the relevant original records and the copies already available.
- Clarify required formats with the recipient before commissioning additional work.
- Help coordinate a suitable translator, solicitor or notary where needed, with you approving their appointment and fees.
- Track the requested evidence and provide a handover showing what is ready, outstanding or awaiting the recipient’s decision.
Responsibilities stay clear.
This is document coordination, not certification, translation, legal or tax advice, or a verification opinion. The translator or legal professional is responsible for their specialist work. The receiving organisation decides whether evidence meets its requirements and completes its own checks. No banking, finance, anti-money-laundering or transaction approval is guaranteed, and I do not hold client money under this service.
A manageable first assignment
We can begin with one defined document set or workstream. Before you commit, we agree the expected output, the information available, timing, fees and follow-up limits. Any additional work is discussed before the brief expands.
From brief to handover
Four clear stages
The timetable follows the project and the people supplying information. These stages explain the work, rather than promising an approval or completion date.
Confirm the purpose
Explain the UK project, the requesting organisations and any deadlines. Agree a limited document coordination brief, fees, authority and a secure sharing route.
Map the evidence
Index the records already held and record each recipient’s written requirements. Identify missing originals, unclear requests and questions for the responsible professional.
Coordinate specialist input
Arrange agreed follow-ups around translations, certified copies or other professional requirements. Confirm the requested format before you authorise a provider’s work.
Hand over and track responses
Provide the approved index and documents through the agreed channel. Log acknowledgements, further requests and decisions without treating delivery as acceptance.
One overseas owner, several document requests
The situation
An overseas business owner is exploring a UK project. Different professional teams have asked for company records, ownership information and translated supporting documents.
The work to agree
A focused assignment could consolidate the written requests, connect each original to the correct translation and agree document owners and a submission sequence.
A useful output
The intended output is a clear evidence index and a current requests timetable. Each professional still reviews the material for their own purpose and decides what else is needed.
Before we begin
Your questions, answered
Can the same documents be used for every organisation?
Sometimes, but each recipient can specify its own format, age, certification and translation requirements. I can help clarify and track those instructions. Only the recipient can confirm what it will accept.
Link to this answerCan you certify or translate documents for me?
This service coordinates the process. Where certification, notarisation or translation is required, an appropriate professional provides it under their own appointment. We confirm the recipient’s requirements before you instruct them.
Link to this answerShould I send passports or financial records with my enquiry?
No. Begin with the project, the countries involved, the type of requests and any deadline. If the assignment is suitable, we agree what information is necessary and how it should be shared securely before detailed documents are provided.
Link to this answerUseful official guidance
Reference points checked 19 October 2026. Ask the responsible professional or receiving organisation to confirm the requirements for your project.
- GOV.UK: Certifying a document — Explains certification and translation basics, including checking the recipient’s requirements.
- GOV.UK: Getting a document legalised — Explains the UK legalisation service. Documents issued abroad follow the appropriate process in their country of issue.
Start with the task you need taken forward.
A short outline, your deadline and the professionals already involved are enough for a first conversation.